Privacy Policy


This privacy statement covers all websites operated by MediaX Agency (

We are committed to protecting your privacy and want to ensure you understand our practices regarding the collection and use of information that may uniquely identify a person, business, organization, or other entity.

Information Collection and Use

Collection of Information

MediaX Agency is the sole owner of the information collected on our sites. We collect various types of information from visitors and registered users at several different points on our website.

Member Registration

To use MediaX Agency's news release distribution, website hosting, or related services, an organization must register as a member. Registration is conducted via a secure, online form protected by SSL encryption.

As part of the registration process, individuals may need to provide telephone numbers, email addresses, postal addresses, credit card data, and other information. Individuals are also assigned a username and password. We do not require a social security number.

Visitor Registration

Visitors to a MediaX Agency website may be prompted to register to access certain features or receive information via email. The information requested will be used solely for the stated purpose.

Use of Information

We use the collected information to improve the content of our site and enhance user experience. We do not sell, barter, exchange, or otherwise provide any collected information to third parties, except in the following cases:

  • News Release Distribution:We distribute the content of news releases issued by our registered members to various third parties. This includes the actual news releases and metadata such as company name, stock symbol, and category codes.
  • Investor Relations:We provide services for distributing news and financial information regarding publicly traded companies. All distributed information is either public knowledge or preapproved by our registered members.
  • Legal Requirements:We may be required to provide information to law enforcement as a result of a specific legal proceeding request.

Third-Party Advertising

We do not currently include any form of advertising on our sites.


A cookie is a piece of data stored on the user's computer tied to information about the user. We use both session ID cookies (which terminate once the user closes the browser) and persistent cookies (which remain on the user's hard drive for an extended period). Cookies help users save time on our sites by not having to log in multiple times. Users can remove persistent cookies by following their internet browser's help file directions.

Log Files

Like most standard website servers, we use log files. This includes IP addresses, browser type, ISP, referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track users' movements, and gather demographic information. IP addresses are not linked to personally identifiable information.

Transparent Images

We employ transparent images to better manage site content by informing us which content is effective. These images are similar in function to cookies and are used to track the online movements of web users. Transparent images in our HTML-based emails let us know which emails have been opened, allowing us to gauge the effectiveness of communications.

Communication and Opt-Out

Special Offers and Updates

We send new members a welcoming email or an email to verify their password and username. Established members occasionally receive information on products, services, special deals, and a newsletter. Users can opt out of these communications.


Users can subscribe to our newsletter by providing contact information such as name and email address. Users can opt out of these communications.

Service Announcements

On rare occasions, we send strictly service-related announcements (e.g., if our service is temporarily unavailable for maintenance). Users cannot generally opt out of these communications unless they deactivate their account.

Customer Service

We communicate with users to provide requested services and address account-related issues, using email or phone according to the user's preferences.

Sharing and Legal Disclaimer

Legal Disclaimer

We may disclose personal information when required by law or in good faith belief that such action is necessary to comply with a judicial proceeding, court order, or legal process.

Third-Party Advertisers

We do not include any form of advertising on our sites.

Service Providers

We may share information with service providers for specific business purposes. These providers have access to the necessary information to perform their functions but are not permitted to use it for other purposes.


MediaX Agency takes every precaution to protect users' information, both online and offline. Sensitive information submitted via our website is encrypted with SSL technology. Off-line, user information is restricted in our offices. Only employees who need the information to perform a specific job are granted access. All employees are kept up to date on our security and privacy practices.

Notification of Changes

If we decide to change our privacy policy, we will post changes on this privacy statement and other appropriate places so users are always aware of the information we collect, how we use it, and under what circumstances we disclose it. We will use information according to the privacy policy under which the information was collected.

If we use users' personally identifiable information differently from the stated policy at the time of collection, we will notify users via email. Users will have a choice about whether we use their information in this different manner. If users have opted out of all communication with our sites or deleted/deactivated their account, they will not be contacted nor will their information be used in this new manner. We will also notify users of any material changes in our privacy practices that do not affect stored user information by posting a prominent notice on our website.